Rules and Regulations For the Panama City Shrimp and Oyster Festival and Panama City Beach Cajun Fest @ Grand Panama and the Southeastern Blues and Barbecue Fest.
IMPORTANT INFORMATION ,
RULES APPLY TO ALL VENDORS AT ALL FESTIVALS
PLEASE READ.
Thank you for your interest in the FESTIVALS produced by Emerald Coast Events, Inc∑a non-profit organization.
All booth space is 10 feet on the front by 20 feet deep. You may purchase as many spaces as necessary to operate your business. However, if you purchase a single 10-foot wide space and your trailer tongue or tie downs exceed the width of the space, then you will not be allowed to encroach on an adjacent assigned space. If the door of your booth opens out, you must allow for that also. The reason for these constraints is that there is no room between the booth spaces. The side boundary of your space is the side boundary of the adjacent space. For this reason, the public may not have access to the side of your booth.
Our goal is producing the best festival in the south.. All booth operators who are selected to participate must abide by the following rules. If you cannot do so, then do not return the application.
RULES
1. No booth or part of any booth may be sublet to any other person or organization, whether profit or nonprofit. There will be no exceptions. You will sell only menu items which have been listed on the application, or have been otherwise approved in writing by the Festival Council. Drinks, chips, candy, and condiments are not required to be listed. Violation of the above could result in your ejection from the festival. In addition, any unauthorized sub-tenant will be ejected.
2. The Festival Committee has designated the Buffalo Rock Beverages and Food Services Company as the official Soft Drink Sponsor for the Panama City Shrimp and Oyster Festival. NO OTHER SOFT DRINK COMPANIES or vendors will be allowed to advertise or sell their products.
3. The Festival reserves the right to all beer and wine sales. No drink of any kind will be sold in glass containers.
4. All booths are responsible for collecting and remitting sales tax to the State of Florida.
5. All booths must be set up by 8:00 p.m., Thursday, preceding the Friday the festival is scheduled to open. Set up times will begin no earlier or later on the preceding Thursday than the hours between 10:00 a.m. - 6:00 p.m. Booths and trailers must be removed by Monday morning after the festival. Hours of operation are: 11:00 a.m.- 11:00 p.m. Friday, 11:00 a.m. - 11 p.m. Saturday, and 11:00 a.m. -6:00 p.m. Sunday. Food booths may be open at any hour during the day and must be open during the hours listed above.
6. Vehicle parking in or behind the booths is subject to the following instructions. One vehicle may be parked behind your assigned booth, provided there is space available. A camper or small truck may be parked behind your booth if the vehicle is necessary for storage of cold food, provided there is space available. Other campers must park in the area adjacent to festival site which is designated for vendor parking.
7. If your booth requires electricity, then you must make sure that you do not overload your circuit. Indicate your voltage and amperage requirements on the enclosed application and do not exceed these figures in your operation. Any camper parked behind your booth shall not plug into Festival power during festival hours. If an unauthorized camper violates this provision, then your power cord will be confiscated.
8. Any booth using any type of oven, grill, deep fat fryer, flame operated appliance, or stove is required to have a minimum of one 40BC fire extinguisher.
9. If you will be using electricity, then you must supply a 50‚ heavy-duty, all weather extension cord, #12 minimum. Cost of electricity is included in your booth fee (see vendor application).
10. The Festival provides water, but you must supply your own 50‚ water hose.
11. Booth waste water must be contained...
12. No sound amplification devices or audio equipment may be used (i.e. bullhorns, PA systems, etc.).
13. No advertisements or signage for your booth will be placed outside your booth space.
14. No booth operator, profit or nonprofit, will be allowed to hawk his wares by walking through the crowd. You will sell only out of your assigned booth space. The first violation of this rule will draw a warning. Upon the second violation, we will close your booth for the duration of the festival.
15. Please make sure that your equipment and fixtures fit inside the space or spaces that you have reserved. This
includes tie downs, tarps, flaps, tables, signs, trailer tongues, BBQ grills, side openings, etc.
16. All food booths must comply with State Health Rules.
17. No grease or deep fat fry substances will be dumped on the ground. All waste grease will be disposed of in the proper recycling container located near your booth.
18. No glass containers, or firearms will be allowed in the site at any time. All applications must be returned no later than indicated on the application. All fees, including insurance fees or certificates, must accompany the application. If you are selected to participate in the Festival, you will be promptly notified after receipt of completed application. If you are not accepted, you will be placed on a waiting list, and will be notified immediately if a cancellation exists. If you are not accepted Lease fees will not be refunded...
19.Lease fees are not refunded for any reason including but not subject to inclement weather...
20. The festival will provide security starting at 6 p.m. on the preceding Thursday and will end 7 p.m. Sunday.
21. The Festival desires to have all white tents, all other colors must be approved and we are not very tolerate of any color other than white
22. No vendor may begin to dismantle the booth until 6 p.m., Sunday, without the permission of the event director.
It is not the purpose of these rules to deny anyone a chance to participate in the Festivals. The rules are based on common sense and years of experience. The primary purpose of our rules is to ensure a safe and enjoyable experience for the thousands of folks who are our guests.
ABOUT THE FESTIVALS
The Festivals are a family oriented events. Professional entertainment is offered continuously throughout the festival.
Variety is the key. Music ranges from country to pop to big band. We welcome kids to the festival...
Artists and crafts people from all over the country come to display their talents at the Festival. Our event has about 100 arts and crafts booths.
For more information, call (850) 784-9542 or email gelynch@bellsouth.net. All festivals are produced by Emerald Coast Events, Inc., a non-profit organization and is proud of its contribution to the area.
Jerry Lynch , Director
Emerald Coast Events
1618 Isabella Avenue
Panama City, FL 32401
Office - 850-784-9542, Fax 850-913-9891
Email: Info @emeraldcoastevents.org